How to Add a Shared Calendar in Outlook

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How to Add a Shared Calendar in Outlook

Sharing calendars in Outlook is a great way to collaborate with colleagues, family, or friends. It allows you to see each other’s schedules and make plans together.

There are two ways to add a shared calendar in Outlook:

1. Add a shared calendar from someone else’s account. This is the most common way to share calendars. When you add a shared calendar from someone else’s account, you will be able to see all of their events, and they will be able to see all of yours.
2. Create a new shared calendar. This is a good option if you want to create a calendar that is shared by multiple people. When you create a new shared calendar, you will be able to invite others to join the calendar.

Adding a Shared Calendar from Someone Else’s Account

To add a shared calendar from someone else’s account, follow these steps:

1. Open Outlook.
2. Click on the Calendar tab.
3. In the left-hand navigation pane, click on the Open Calendar button.
4. In the Open Calendar dialog box, select the From Address Book tab.
5. In the Name field, enter the email address of the person whose calendar you want to share.
6. Click on the Add button.
7. The shared calendar will now appear in the left-hand navigation pane.

Creating a New Shared Calendar

To create a new shared calendar, follow these steps:

1. Open Outlook.
2. Click on the Calendar tab.
3. In the left-hand navigation pane, click on the New Calendar button.
4. In the New Calendar dialog box, enter a name for the calendar.
5. Select the Share this calendar with others checkbox.
6. In the Invite people field, enter the email addresses of the people you want to share the calendar with.
7. Click on the Create button.
8. The new shared calendar will now appear in the left-hand navigation pane.

Managing Shared Calendars

Once you have added a shared calendar, you can manage it in the same way that you manage your own calendars. You can add events, delete events, and change the color of the calendar.

To manage a shared calendar, follow these steps:

1. Open Outlook.
2. Click on the Calendar tab.
3. In the left-hand navigation pane, click on the shared calendar that you want to manage.
4. The shared calendar will now appear in the main window.
5. You can now add events, delete events, and change the color of the calendar.

Sharing Calendars with External Users

You can also share calendars with external users, such as people who do not have an Outlook account. To share a calendar with an external user, follow these steps:

1. Open Outlook.
2. Click on the Calendar tab.
3. In the left-hand navigation pane, click on the shared calendar that you want to share.
4. Click on the Share button.
5. In the Share Calendar dialog box, select the External Users tab.
6. Enter the email address of the external user that you want to share the calendar with.
7. Click on the Add button.
8. The external user will now receive an email invitation to join the shared calendar.

Conclusion

Sharing calendars in Outlook is a great way to collaborate with colleagues, family, or friends. It allows you to see each other’s schedules and make plans together. By following the steps in this article, you can easily add and manage shared calendars in Outlook.

Closure

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